Commercial Documents
A commercial invoice records the seller, buyer, goods, value, currency, and agreed commercial basis. A packing list describes packing units, markings, gross and net weight, and other shipment details where applicable.
Buyer Guide
Clear documentation supports a smoother transaction.
The exact document set depends on the product, origin, destination, Incoterm, payment method, inspection scope, transport mode, and contract. Requirements should be agreed before shipment.
Quality Documents
A Certificate of Analysis or quality certificate may report tested product parameters against the agreed specification. Manufacturer and laboratory documents should remain clearly attributed to their original issuer.
Origin and Quantity
A Certificate of Origin, weight certificate, quantity certificate, or related document may be required depending on customs, banking, contractual, or destination-country requirements.
Transport Documents
The applicable transport record may include a bill of lading, CMR, road consignment note, or other carrier document. Details must align with the commercial documents and shipment instructions.
Inspection Records
When independent inspection is agreed, the inspector's scope may include quantity, weight, sampling, testing, packing, marking, loading, or document review. The responsible party and acceptance point must be defined contractually.
RFQ Checklist
Buyers should identify all required documents, issuing authorities, legalization needs, wording, originals and copies, presentation deadlines, and any bank or customs conditions before quotation acceptance.
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